Power Apps Expense Tracker | Personal & Business Budgeting App | Mobile Expense Reporting | Excel Connected PowerApps Template

Take control of your personal, family, or small business finances with this comprehensive Power Apps Expense Tracking Pack.

This easy-to-use, Excel-connected PowerApps template enables seamless expense submission, status tracking, and administrative review — all designed to help you organize spending, improve budgeting, and streamline accounting workflows.

Key Functionalities:

User-friendly mobile experience for submitting and managing personal expense reports

Role-based access: Regular users see and manage their own reports; admins get full visibility and control over all data

Multi-status workflow: Reports automatically track stages like Pending, Approved, Rejected, and Info Requested

Editable master data: Categories, currencies, and payment methods are all maintained in Excel tables, fully customizable

Real-time syncing: Data is stored in Excel Online (Business) via OneDrive, enabling automatic updates and easy data export

Responsive design: Optimized for mobile on user screens; admin screens designed for desktop and tablet

Secure admin login: Password-protected access screen to safeguard sensitive administrative functions

Detailed reporting and filtering: View expenses by status, date, or category with intuitive galleries and filters

Automatic unique record IDs: Ensures smooth integration and reliable patching/updates

Multi-screen app: Includes 8 screens covering navigation, reporting, review, info requests, history, and admin controls

Technical Overview:

Built entirely in Microsoft Power Apps Canvas App platform

Uses Excel Online (Business) as the backend data source with multiple connected tables

Connects to OneDrive for Business for cloud storage and seamless data access

Designed to avoid delegation issues with smart filtering and data limits (max 2000 rows default in Power Apps)

Easily customizable for your unique workflow and branding needs

What’s included in the Digital Expense Tracking Pack:

Expense Tracking.msapp — the fully functional Power Apps Canvas app file ready for import

ExpenseTracking_data.xlsx — Excel workbook with multiple editable tables:

• ReportsTable — main data storage for all expense reports

• CategoriesTable — customizable expense categories list

• CurrenciesTable — editable list of currencies

• PaymentMethTable — editable list of payment methods

• StatusTable — manages expense report statuses, integral to workflow logic

Documentation — detailed user guide and setup instructions

Prerequisites:

Microsoft Power Apps license (included with many Microsoft 365 subscriptions)

OneDrive for Business for Excel storage and syncing

Microsoft Excel (desktop or online) for data management

The Expense Tracking App is a powerful yet straightforward solution for keeping your finances organized across devices and users — perfect for individuals, families, and small businesses looking for a no-code, low-maintenance app. Get started today and transform how you track and manage expenses with Microsoft Power Platform!